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Tips & Tricks

QuickBooks Portable File – Restoring Company Letters

Last time, we covered how to create and send a portable file in QuickBooks Desktop; and how to restore it when called upon. We also discussed what is brought in, and what is not, when a portable file is restored. Though addressing the restoration of items not brought in is initially daunting, knowing where things are located mitigates this. We will cover restoring each, on a blog by blog basis – starting with company letters in QuickBooks Desktop.

today's technology tuesday features qvinci reporting software, which integrates with QuickBooks Desktop

QuickBooks Portable File: How to Create and Restore, and Why

If you’re a long-time user of QuickBooks Desktop, you were likely reminded to back up your company file – either through the logoff process, or encounters with QuickBooks Support. There’s a chance your company has used the same file over a sustained period; we’ll say a year or two. With that, your file would be considerably sizable. Granted, there are multiple storage solutions to archive your backup files – flash drives are popular for their price to storage ratio. What if you’re in a situation where that isn’t a possibility? Enter the QuickBooks portable company file.

Tax Savings Frequently Asked Questions | OUT OF THE BOX TECHNOLOGY

This Financial Guide answers frequently asked questions surrounding tax saving ventures; and provides tax saving strategies for deferring income, and maximizing deductions; it also includes some strategies for specific categories of individuals, such as those with high income and those who are self-employed.

Before getting into the specifics, however, we would like to stress the importance of proper documentation

Here's a list of the kinds of tax records and receipts to keep that relate to your current year income and deductions: Income (wages, interest/dividends, etc.) Exemptions (cost of support) Medical expenses Taxes Interest Charitable contributions Child care Business expenses Professional and union dues Uniforms and job supplies Education, if it is deductible for income taxes Automobile, if you use your automobile for deductible activities, such as business or charity Travel, if you travel for business and are able to deduct the costs on your tax return

Tax Records: Frequently Asked Questions | OUT OF THE BOX TECHNOLOGY

What pieces of paper do I need to keep in order to do my taxes? Keep detailed records of your income, expenses, and other information you report on your tax return. A good set of records can help you save money when you do your taxes and will be your trusty ally in case you are audited.

There are several types of records that you should keep. Most experts believe it’s wise to keep most types of records for at least seven years, and some you should keep indefinitely.

Handling Fraud with QuickBooks Desktop  | Cyber Security

Whether your accounting tasks are done on a single PC or you have multiple users working on different screens, it’s critical you make use of all that QuickBooks offers in terms of internal controls to tighten data security.

QuickBooks Desktop has progressively responded to evolving  threats. It  has been working on compatibility with multiple Antivirus solutions. It also has included Multi-Factor Authentication as a means of validating users, in accessing certain aspects of QuickBooks Desktop. To learn more about using MFA, review our article on account security. Less often discussed, though, is the existing reports and tools already in QuickBooks Desktop.

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