Common Queries, Clear Answers

Answers To Your
QuickBooks Questions

Why should I outsource bookkeeping with OOTB?

We have 30 years of QuickBooks and accounting experience—and more than 50,000 satisfied clients. Our personalized, local approach (no offshoring) gives our clients the best possible experience and outcome. Finally, our powerful reporting and insights platform makes things easy and enjoyable. But don’t take our word for it. Hear what our clients have to say.

What’s the difference between bookkeeping and accounting?

Bookkeeping refers to the daily and monthly recording of transactions, including maintaining the ledger, supporting payroll, categorizing transactions, and preparing you for tax season. Accounting, on the other hand goes more in-depth. It can involve reporting on, assessing and leveraging financial information (from regular bookkeeping) to help inform business strategy, create financial models and more.

I’m not sure which plan I need. Can you help?

Yes! If you’re not sure which plan is best for your business, contact us today. We can help assess your needs and recommend the best way to select outsource bookkeeping solutions  for your business.

How much money can I save with outsourced bookkeeping?

The exact cost of bookkeeping and accounting outsourcing will depend on the scope of the work. Still, considering that the median salary for a full-time bookkeeper is $44,083, it can be a very affordable service. Outsourcing bookkeeping services can perform the same work at a mere fraction of the cost — and sometimes more reliably than an in-house employee. 


Additionally, keep in mind that when you’re not performing these sorts of back-office tasks, you and your staff can focus on the revenue-generating tasks of your core business.

What is outsourced bookkeeping?

Outsourced bookkeeping is a third-party service that handles your basic bookkeeping and accounting tasks so you don’t have to take care of these responsibilities within your business. An outsourced accounting firm can help with regular bookkeeping responsibilities, tax preparation support, and catch-up services.

What are the benefits of outsourced bookkeeping?

When you outsource bookkeeping for small businesses, you’ll save time since you won’t have to perform these duties in-house. This allows you to focus on your business objectives. You’ll also save money since you won’t have to hire your own in-house bookkeeper. 

Additionally, outsourced bookkeeping firms are able to bring the latest industry expertise to ensure accurate books and efficient reporting. You may even save money by preparing accurate books in preparation for your tax return.

Who will I be working with every month?

At OOTB, we believe in providing you with a single, consistent team for as long as possible. Other services switch out your bookkeeper regularly, which can cause issues in bookkeeping consistency. Your dedicated team consists of two professionally trained bookkeepers, including one senior bookkeeper who reviews all of your monthly statements. This stability and consistency provides greater value and better outcomes.

Does OOTB provide invoicing, bill payment, payroll, 1099s or inventory management?

Yes. OOTB can help with a variety of ongoing monthly accounting and bookkeeping needs—including invoicing, bill pay, payroll, 1099s, inventory management and more. If you don’t see the specific package you need above, let us know—we’ll tailor something to your business.

My books are not up to date. How should I proceed?

Whether you’re months or years behind in bookkeeping, we’ll help (no judgment!). Our fast, skilled QuickBooks clean-up service will get you up to date—and a more accurate view of your financials. So you can move forward with confidence and peace of mind.

I already have an in-house team. How can OOTB help?

Regardless of the size or experience of your in-house team, OOTB can help your business get to the next level with bespoke accounting support. From taking mundane tasks off team members’ plates to helping with advanced training or QuickBooks data challenges, our support is tailored to your business.

What do bookkeepers do?

A bookkeeper assists in managing an organization’s financial data and ensuring that it complies with legal requirements. Bookkeepers maintain accurate financial records and perform regular tasks such as monthly reporting, general ledger entries, maintaining payroll taxes, and recording all the cash flowing in and out of a business. These activities assist accountants who will prepare the company’s financial statements.

Are outsourced bookkeeping services safe?

Will you lose control over your financial data by relying on an outsourced bookkeeping service? Most outsourced bookkeeping firms rely on the latest technology to protect your data. The best firms offer total access to your financial data, so you’ll actually enjoy even greater visibility and control over your business finances


For example, you’ll be able to respond to discrepancies immediately — this can be invaluable in detecting and responding to errors, fraud, or unethical behavior.

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